Time Management Tip #2: 2 Minute Rule
We’re doing a deep dive into the best insurance agency time management tips, and today’s tip is something we call the 2 Minute Rule. When things are coming in left and right, from different areas, such as emails, phone calls, and messages, it can feel overwhelming. One way we can sort through some of this chaos is by turning to the 2 Minute Rule.
What is it exactly? If a task or message comes in and it takes you two minutes or less to deal with, then do it right there in that moment. Put it in the system immediately, to get it out of the way, and then document it after the fact.
But if something comes in that’s going to be longer than two minutes, then stop what you’re doing, document it, schedule it to be done later, and put it to the side.
Get it? More than two minutes, document it first and schedule it for later. Less than two minutes, get it done right then and there. Simple and effective.
The 2 Minute Rule helps us sort through some of the work that makes us feel overloaded and busy. You decide in the moment if you can take care of it right then or not. But when you use the 2 Minute Rule, you’re able to prevent excess “busy” work from piling up, and you can instead stay productive.
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